A Dropbox File Requests alternative with a checklist
Dropbox file requests are a free upload box that drops files into a folder. That works for one file from one person. When you need a specific set of documents from each client, you're left working out what's missing and emailing them yourself. Intake gives each client a checklist, follows up for you, and checks each upload.
Feature comparison
Based on Dropbox File Requests's public pricing and feature pages, checked September 22, 2026.
| Intake | Dropbox File Requests | |
|---|---|---|
| Per-client document checklist | Yes | No |
| Clients upload without creating an account | Yes | Yes |
| Automatic reminders until it's done | Yes | Not listed |
| AI checks each upload is the right document | Yes | No |
| Fillable PDFs with e-signature | Yes | 3 Dropbox Sign requests/mo; full Sign is separate |
| Collect a fee with the request | Stripe (1% platform fee) | No |
| Appointment booking in the form | Yes | No |
| Public REST API + webhooks | $19/mo plan and up | Yes |
| Works from Claude / ChatGPT (MCP) | $19/mo plan and up | Yes (beta) |
| Your logo and colors | $19/mo plan and up | Standard plan and up |
| HIPAA BAA | On request | Advanced plan and up |
| Free plan | Up to 10 clients | 2 GB storage |
| Paid plans from | $19/mo | $9.99/mo yearly (Plus) |
Dropbox File Requests pricing
| Basic | Free | 2 GB storage, 1 user |
| Plus | $9.99/mo yearly, $11.99 monthly | 2 TB, 1 user |
| Standard | $15/user/mo yearly, $18 monthly | Team storage from 3 TB |
| Advanced | $24/user/mo yearly, $30 monthly | 3+ users, HIPAA |
Intake is free for up to 10 clients, $19/month for Professional (unlimited clients), or $49/month for Team with 3 seats. See Intake pricing.
When Dropbox File Requests is the better choice
- You already pay for Dropbox and just need one file from someone.
- You're receiving very large files (up to 250 GB on higher plans).
- You want files synced straight into your desktop folders.
When Intake is the better choice
- You need several specific documents from each client and a view of what's outstanding.
- You want reminders sent automatically.
- You also need form answers, signatures or a payment in the same request.
- You want AI to catch the wrong document before you open it.
Frequently Asked Questions
Got questions? We've got answers.
No. A file request is a single upload box with a title and description. Working out who hasn't uploaded what, and following up, is on you. Intake gives each client a checklist and reminds them until it's complete.
Not for either. Dropbox file requests and Intake links both work without the client creating an account.
Yes. Download a zip of a request's or a deal's documents any time, or pull them through the API.
Sources
- https://help.dropbox.com/share/create-file-request
- https://www.dropbox.com/plans
- https://help.dropbox.com/integrations/connect-dropbox-mcp-server
Something out of date? Tell us at [email protected] and we'll fix it. More comparisons.
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